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Les modules les plus utilisés sont déjà compatibles avec la dernière version 21 de eGroupware (SpiFina/Spid/SpiQuote/SpiSMS/SpiClient...)

SpiStoric - collaborative management of recurring tasks

Objectives: follow-up your regular tasks in eGroupware

"Have I forgotten something today ?", "have you made all monthly tax statements ?", "Who checked the backups today, yesterday or the last week ?"...

You may probably hear these questions very often.  Many activities, if not all, have regular small tasks to do every day, week, month or year, to be done either by one operator or one team and to be checked by all...

It is although complicated to build up a task list to be done on different schedules, by different users and on different contexts.  Sometimes, the "done" checkbox is enough, but sometimes, you may need to know the actual result of the measure, how the check was made, when and by whom...

The SpiStoric application is a tool to manage recurring tasks in eGroupware. It allows to organize the work so that the small tasks are tracked to be made on time, not before and not after..

To summarize, you create jobs with a schedule, possible values and check methods and you apply ressources and objects to these jobs, which will create as many tasks as associations. The application is built so that the same job may be applied to differents ressources...

Typically, if you need to check the VAT declaration every month for 10 companies, there is one job to create, with 10 resources (the companies) and 10 objects (the VAT declaration).  The same resources and objects may well be used in other jobs and other categories.


Organizations concerned

local administrations
companies
associations
consulting companies

Key Features

For technicians and operators

Fill up the tasks to the day, observations and measures regularly according to the schedule
Team working : see in realtime all tasks already checked with a colored status.
Received alerts and reminders for the "Level 1" for late jobs
Quickly send email reminders

For the managers

Define recurring tasks : resources, objects, schedules, check methods, users, etc.
Follow up status in a dashboard
Receive emails for the "level 2", for instance after a 2-hours late

Limited access to tasks according to categories

Access rights are managed both with the general access and category by category.

Depending on the settings, users can only see the jobs concerning the categories on which they have an access to.

By assigning a job to a user, this one gets the task by default in "My to-do lists", however, this will not prevent the group linked to the category to consult and update the tasks.

Logging events allow to see the input dates and users but also future tasks and late jobs.

Reports and historic

SpiStoric offers a dashboard on the last 5 due dates for each task, with a blank when the task was not done.  It is also possible to display a list view with filters to go further in the past.

Email reminders

Reminders may be configured to automatically send emails to concerned users and managers...

Dashboards

The module is integrated with eGroupware and uses tools and filter lists similar to those in the addressbook.

Easy and flexible configuration

The elements of the application are all in settings: types, status, categories, schedules, priorities, alert level, resources, objects...


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Technical background

Compatible with Egroupware 14.1 / 14.2 / 14.3
Développed with php, eTemplate, Javascript
<b>Compatible with accounts stored in mysql, Ldap, Active Directory</b>
Multi-language support

Terms of use of Spirea's open-source modules

The described module is published by Spirea under the same terms as eGroupware Community : GNU General Public License v.2.0 (GPL2).  In other terms:

  • The module is available as such without warranty and usable free of charge
  • You are allowed to modify it, as long as your modifications are published under the same terms (GPL)
  • Installation, maintenance, backups are on your sole and full responsibility

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