SpiStoric - collaborative management of recurring tasks

"Have I forgotten something today ?", "have you made all monthly tax statements ?", "Who checked the backups today, yesterday or the last week ?"...

You may probably hear these questions very often.  Many activities, if not all, have regular small tasks to do every day, week, month or year, to be done either by one operator or one team and to be checked by all...

It is although complicated to build up a task list to be done on different schedules, by different users and on different contexts.  Sometimes, the "done" checkbox is enough, but sometimes, you may need to know the actual result of the measure, how the check was made, when and by whom...

The SpiStoric application is a tool to manage recurring tasks in eGroupware. It allows to organize the work so that the small tasks are tracked to be made on time, not before and not after..

To summarize, you create jobs with a schedule, possible values and check methods and you apply ressources and objects to these jobs, which will create as many tasks as associations. The application is built so that the same job may be applied to differents ressources...

Typically, if you need to check the VAT declaration every month for 10 companies, there is one job to create, with 10 resources (the companies) and 10 objects (the VAT declaration).  The same resources and objects may well be used in other jobs and other categories.

Access rights are managed both with the general access and category by category.

Depending on the settings, users can only see the jobs concerning the categories on which they have an access to.

By assigning a job to a user, this one gets the task by default in "My to-do lists", however, this will not prevent the group linked to the category to consult and update the tasks.

Logging events allow to see the input dates and users but also future tasks and late jobs.

SpiStoric offers a dashboard on the last 5 due dates for each task, with a blank when the task was not done.  It is also possible to display a list view with filters to go further in the past.

Reminders may be configured to automatically send emails to concerned users and managers...

The module is integrated with eGroupware and uses tools and filter lists similar to those in the addressbook.

The elements of the application are all in settings: types, status, categories, schedules, priorities, alert level, resources, objects...